Job Description

• Complete employee files upon hiring and ensure that all required employment documents are fully submitted.
• Create and maintain databases containing all employee information, with regular updates.
• Record daily data related to leaves, assignments, and permissions for employees, and compile them with all variables at the end of each month for payroll processing.
• Participate in completing required social insurance procedures with the insurance office, and coordinate with the medical insurance provider to submit, receive documents, and finalize necessary procedures.
• Follow up with the contracted medical provider regarding employees’ treatment approvals, inform employees of any updates or changes related to health insurance, and assist in resolving employees’ complaints.
• Record and maintain documents related to terminated employees in dedicated files.
• Continuously update the employee database (new hires, terminated employees, employee locations, chronic disease records, and employees exempted from certain company-paid benefits).
• Ensure compliance with the company’s leave and permission system, including monthly limits allowed for each employee when recording leaves and permissions.
• Participate in reviewing monthly payroll for employees.
• Collect and review employee payroll variables in coordination with the attendance officer within the specified timeframe to ensure timely payroll processing.
• Maintain records of training, hiring, disciplinary actions, deductions, and leaves in each employee’s file.
• Educate employees on the company’s leave policy, including allowed leave limits and their leave balances, so each employee understands their rights and obligations.

Requirements:

• Bachelor’s degree in a related field.
• 1–3 years of experience in Human Resources.