Job Description

Major Duties and Responsibilities

• Ensures through his actions, either directly or indirectly, that a superior quality of medical treatment, compassion and understanding is given to every patients served at the Care National Hospital.

• To provide secretarial support including word processing/typing, minute taking and the organization of departmental meetings.

• Arrange and organize departmental meetings as requested by the designated/assigned Department head.

• To answer the telephones, take messages and deal with enquiries from patients, doctors and company representatives as appropriate.

• Coordinates and supervises the daily administrative operations of the Office of the Chief of Medical Staff.

• Receives, logs, and distributes all incoming and outgoing correspondences.

• Creates and maintains an efficient and comprehensive filing/records system to facilitate quick and easy access to all documents and information required; ensuring at all times that such documents and information are treated with strict confidentiality.

• Accomplishes basic studies and special projects as assigned by the Head of Department.

• Assist the Head of department for day to day work schedule.

• Composes correspondences as instructed and prepares various statistical reports as required by the Head of department.

• Undertakes administrative work related to Committees chaired or attended by the assigned Head (s) of Department including arranging meetings venues/times; taking and transcribing minutes of meetings, and ensuring that all open issues discussed are followed up to its completion..

• Monitors the monthly statistical reports being submitted by assigned head(s) of departments including the performance assessments and leaves of all staff under the assigned department(s).

• Responsible in maintaining all fixed assets of the office of assigned department(s) including all office supplies, through regular inventory and monitor issuance.

• Operates office machines such as fax, copy machine and computer.

• Performs other applicable tasks and duties assigned within the realm of the employee’s knowledge, skills and abilities.

Reporting to

• Head of assigned Department / Executive Medical Secretary

Supervises

• None

Qualifications:

Education:

• Required:

Diploma in secretarial studies

• Desirable:

Bachelor’s Degree/Diploma in Medical Secretarial Course.

Experience:

• Required:

Required (2) years experience as Medical Secretary