Job Description

Key Responsibilities / Accountabilities

• Provide secretarial and clerical assistance to the respective department head and perform assigned task promptly and thoroughly with efficient time management and accuracy.
• Types memos, monthly reports, minutes of the meeting and other similar documents and or/ correspondence.
• Maintain departmental diary and prepare periodic reports of departmental activities.
• Prepare computer generated slides and presentations for symposia, workshop, courses or other educational functions.
• Assist in all aspects of the organization and implementation of educational activities of the department and provide staff information on HMG educational activities thru email and fax.
• Schedule day to day activities, appointments and meeting.
• Assure confidentiality of information and be able to handle sensitive issues.
• Make calls or answer the telephone, taking and transcribing dictation, follow-up orders and work in progress or organizing office work.
• Handle timekeeping of the department and assist doctors/staff with their leave, accommodation etc.
• Maintain an accurate and complete record through filling, compiling, retrieving and updating.
• Coordinate with Department Secretaries regarding inter-hospital notifications.
• Alert in informing concerned departments regarding on the spot spontaneous changes of circulars.
• Observe completeness of office supplies for Office.
• Maintain monthly database for all on board Part Time and Fulltime doctors.
• Comply with the standards laid down by the Joint Commission on Accreditation of Healthcare Organizations and perform the duties necessary to support it.
• Participate in person-centered care initiatives undertaken by HMG.
• Enrich patient experience with compassion, respect and dignity.
• Perform all other task/duties assigned within the scope of his/her knowledge skill and abilities.
  

Requirements

Education/ Professional Qualification

• Educational : Diploma or equivalent qualification.
• Professional : Related Field
  

Experience

• At least two (2) years of experience as Medical Secretary / Assistant. Preferably having hospital experience.
  

Professional Licensing / Certification / Training

• Certification : Relevant Certificate
• Licensing : N/A