Job Description

Key Responsibilities System & Government Portal Updates:

• Update shipment and product information in government systems, including the EDE portal, to ensure timely issuance of initial import permits.
• Apply for final Ministry of Health (MOH) permits in coordination with relevant departments.
• Track submission statuses, follow up on pending approvals, and escalate issues when necessary.
• Maintain well organized digital and physical regulatory archives to support internal controls and external audits.

Coordination & Communication

• Liaise with suppliers to obtain missing, expired, or updated regulatory documentation.
• Coordinate with procurement, logistics, quality, and finance teams to ensure alignment and data consistency across all departments.

Documentation & Compliance Support

• Ensure all regulatory documents comply with company standards for formatting, naming conventions, version control, and traceability.
• Review regulatory documentation to verify completeness, accuracy, and consistency prior to submission to authorities.
• Maintain accurate and up to date records of product classifications, registrations, and regulatory status.
• Upload, monitor, and manage supplier regulatory documentation, including Free Sale Certificates, GMP certificates, ISO certifications, and Declarations of Conformity.

Required Skills & Qualifications

• Diploma or Bachelor s degree (preferably in Science, Pharmacy, Business Administration, or a related field).
• 1 3 years of experience in regulatory data entry, regulatory affairs, or administrative roles (experience in the medical or pharmaceutical industry is preferred).
• Strong attention to detail with a high level of accuracy.
• Proficiency in Microsoft Office applications (Excel, Word, Outlook).
• Experience working with ERP systems and government or regulatory portals.
• Excellent organizational, communication, and follow up skills.
• Ability to handle confidential and sensitive information with integrity.

Preferred Qualifications

• Experience with medical device or pharmaceutical regulatory documentation.
• Familiarity with MOHAP, DHA, EDE, or other local regulatory authorities.
• Knowledge of product classification, and regulatory compliance frameworks.
• Understanding of medical device customs clearance processes, including Tatmeen and UAE logistics requirements.

Why Join Us At AMICO, we believe in fostering a diverse and inclusive workplace. We recognize the value that different perspectives and experiences bring to our company. As part of our commitment to diversity, we encourage applications from all individuals as part of our inclusive hiring practices. This initiative is part of our broader diversity agenda aimed at creating a balanced and innovative workforce.