Job Description

Officer – Procurement (UAE Nationals)

To ensure the accurate and timely processing of purchase requisitions (PRQs), preparation of purchase orders (POs), and coordination with suppliers to guarantee order accuracy, timely delivery, and efficient resolution of discrepancies.

Areas of Responsibility:

• Generate purchase orders (POs) and facilitate the approval process. Distribute approved POs to suppliers and ensure acknowledgment.
• Monitor order progress to ensure timely delivery. Communicate shipping details (pick and pack lists) with the relevant Commercial Operations department and provide updates on open orders and estimated times of arrival (ETAs).
• Collaborate with Warehouse Operations to verify stock levels, ensure availability of products, manage order scheduling, and create Goods Receipt Notes (GRNs). Report and address any discrepancies in received shipments with suppliers and the Commercial Operations department, request replacement or credit notes as required.
• Work closely with the finance department to ensure the timely and accurate processing of payments for completed transactions, resolving any discrepancies as needed.
• Resolve discrepancies in the Goods Receipt/Invoice Receipt (GRIR) report by providing required documentation for PO closure.
• Prepare and maintain an accurate documentation for all executed Orders, including PO Tracker, order confirmations, shipping documents, and invoices. Ensure all paperwork is completed and filed appropriately.
• Receive and review Master Data Management (MDM) Data (supplier, Item) Creation and Change Requests from the relevant Commercial Operations department. Ensure accuracy obtain relevant approvals and upload the documents into Manage Engine.
• Facilitate the creation of new Item creation by collecting and verifying necessary documents, completing the MDM sheets, and coordinating with the MDM team for SAP/ Oracle integration.
• Research potential listed Supplier, compare and evaluate offers from suppliers to ensure competitive pricing and quality.
• Address and resolve any issues related to order processing, such as delays, inaccuracies, or returns. Work closely with relevant departments to find solutions and improve processes.
• Ensure compliance with company policies, regulatory requirements, and industry standards related to order processing and customer service.
• Utilize order management systems including SAP, Oracle, RMS and other software’s to track order status, update records, and generate reports. Ensure data accuracy and system integrity.
• Any additional tasks or responsibilities related to the role may be requested by the line manager as required.
• Receive and review Purchase Requisition (PRQ) requests with utmost accuracy, including thorough price checks and verification of supplier quotations, invoices, and customer data, address and rectify any discrepancies.

Requirements:

• Bachelor’s degree in business administration, Supply Chain Management, or a related field.
• Professional certifications such as Certified Procurement Professional (CPP), Certified Supply Chain Professional (CSCP), or equivalent preferred.
• 2 to 4 years of relevant Experience in a highly regulated industry, such as healthcare or similar roles.
• Strong Knowledge in supply chain management & Order Processing in a healthcare sector.
• Strong knowledge of procurement processes, contract management, and supplier negotiations.
• Familiarity with procurement systems and software such as Oracle, and RMS.