Job Description

Job Purpose

To oversee and manage all procurement and purchasing activities for the medical clinic, ensuring the timely availability of medical and administrative supplies, equipment, and services with the required quality standards and cost efficiency, while complying with organizational policies and healthcare regulations.

Key Responsibilities

• Develop and implement procurement policies and purchasing procedures.
• Coordinate with medical and administrative departments to identify purchasing needs.
• Source, evaluate, and negotiate with suppliers and vendors to obtain competitive pricing and quality services.
• Prepare and process purchase orders and contracts.
• Monitor delivery schedules and ensure timely receipt of goods and services.
• Verify that received items meet required specifications and quality standards.
• Maintain strong relationships with suppliers and evaluate their performance regularly.
• Monitor inventory levels in coordination with the warehouse/store department to avoid shortages or overstocking.
• Identify cost-saving opportunities and optimize purchasing processes.
• Ensure compliance with healthcare regulations and company policies.
• Prepare periodic procurement and inventory reports for management.
• Coordinate with the finance department regarding invoices and payment processing.
• Supervise maintenance and service contracts related to medical equipment when required.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Healthcare Administration, or a related field.
• Minimum 3–5 years of experience in procurement or purchasing, preferably in the healthcare or medical sector.
• Knowledge of medical supplies, equipment, and healthcare procurement procedures.
• Strong negotiation and vendor management skills.
• Proficiency in ERP systems and procurement/inventory software.
• Advanced skills in Microsoft Office, especially Excel.
• Strong analytical, organizational, and problem-solving skills.

Required Skills

• Negotiation and communication skills.
• Time management and multitasking abilities.
• Cost control and budgeting skills.
• Attention to detail and accuracy.
• Reporting and documentation skills.
• Leadership and team supervision abilities.