Job Description

Procurement Specialist

Purpose of Job:

The Procurement Specialist is responsible for evaluating, selecting, and managing vendors (e.g., medical equipment suppliers, IT Vendors, Marketing agencies, pharmaceutical distributors, laboratory service providers, and facility maintenance contractors), ensuring cost-efficient procurement of high-quality products and services. This includes negotiating contracts, vetting vendors for compliance with regulations, and maintaining long-term partnerships to guarantee reliable access to critical supplies. The role ensures alignment with OneHealth objectives, risk mitigation strategies, and ethical sourcing practices.

Duties and Responsibilities:

Planning:

• Estimate and establish cost parameters and budgets for purchases
• Develop plans for purchasing equipment, services, and supplies

Functional:

• Take a decision according to comprehensive cost analysis.
• Create and maintain good and long-term relationships with vendors/suppliers
• Register new vendors according to AXA registration process and documents needed.
• Make professional decisions in a fast-paced environment
• Maintain records of purchases, pricing, and other important data
• Review and analyze all vendors/suppliers, supply, and price options
• Negotiate the best deal for pricing and supply contracts
• Ensure that the products and supplies are high quality
• Maintain and update a list of suppliers and their qualifications, delivery times, and potential future development
• Work with team members and procurement manager to complete duties as needed
• Work with team members to provide technical and financial comparisons.
• Sustainable Procurement: Include eco-friendly practices, such as sourcing from suppliers with environmental certifications or reducing waste in packaging.
• Add responsibilities for developing risk mitigation strategies (e.g., emergency supplier networks for critical medical items).
• Collaboration with HQ and clinic teams to understand operational needs (e.g., primary care workflows, urgent procurement requests).
• Explicitly reference compliance with anti-bribery policies and transparency in supplier negotiations.
• Utilize available procurement software to maintain real-time records of medical and non-medical inventory and compliance documentation.
• Ensure all procurement activities comply with local and AXA group regulations
• Prepare reports on cost savings, supplier performance, and risk mitigation for senior management.”
• Focus on:
• Cost savings while maintaining quality.
• Supplier delivery times for critical items.
• Reduction in stockouts of essential medical supplies.

People:

• Applying the procurement policy, procedures with alignment of the authority matrix.
• Keeping values &ethics as significant part with all communication.
• Overseeing and supervising the buyers and all activities of the purchasing department.

Job Requirements:

Education:

• Bachelor’s degree in pharmacy, accounting, business management or related field of study.

Experience:

• 3-5 years of experience as a procurement specialist or in a similar position.

Skills:

• Strong communication skills

• Good Negotiation skills.

• Good analytical and strategic thinking skills

Specific requirements:

• Good knowledge in using Microsoft Office, and ERP System is a must.

Work Conditions:

• Full Time basis 5 days / week from 9:00 AM to 5:00 PM