Job Description

Procurement Officer  will be responsible for inventory control, demand planning, forecasting, strategic sourcing of all general stocks in Reem hospital, ensuring cost effectiveness through bonus negotiations and meeting the monthly allocated budget. Also to promote and maintain a high level of communication and liaison with the external supplier community.  All related procurement and inventory activities shall be in accordance to the best standard practices. And effectively meet organizational and business objectives and comply with the hospital code of ethics.

Key responsibilities of the role

Develop and implement best practices for procurement, inventory control, demand planning, forecasting, strategic sourcing and other areas required.
Collaborate with staff, other departments and senior management to share information, problem solve, and to clarify management objectives.
Interview current suppliers to improve the levels of service and new suppliers to develop and establish new sources of supply. 
Ensuring that the integrity of Data within ERP and EMR Systems is up to par with the current agreement between the vendors, Inventory levels, current price, vendor sources etc. 
Monitoring and maintaining current inventory levels in the Hospital store, ensuring quantities that appear in the system are accurate for planning of purchases.
Purchase of all required items for Reem hospital, follow up for delivers, ensures no late deliveries in future with suppliers and assist in receiving if required. 
Develops the inventory management strategy of the hospitals with the goal to control costs within budget and generate savings through better deals and FOC’s negotiation with suppliers.  
Process new items requests, manage suppliers returns, expired items and safety disposal of items.
Create new pharmaceutical items on both ERP and EMR systems, update prices, descriptions, HAAD codes whenever is applicable.  
Controls inventory stock counting twice a year and accuracy checks and investigates discrepancies and shortages to minimize overstocks and remove redundant and obsolete materials.
Provides routine management data regarding inventory performance, which involves evaluating and monitoring usage and cost of items. 
Creates daily reports to control the key critical areas of the stock system and address any discrepancy. This task involves managing control measures to make sure inaccuracies and errors are highlighted and resolved.
Performs other related duties such as special assignments and annual major objectives as required.

Other responsibilities

Creates daily reports to control the key critical areas of the stock system and address any discrepancy. This task involves managing control measures to make sure inaccuracies and errors are highlighted and resolved.
Performs other related duties such as special assignments and annual major objectives as required.

Compliance guidelines

Participates in quality improvement activities by assisting with the development, implementation and review of standards, policies, procedures and guidelines, evaluation of indicators and reporting of outcomes and trends.
Audits compliance with organizational documentation standards.
Aware of the organizational Key Performance Indicators and supports corrective action to improve clinical service.
Responsible for minimizing exposure to incidents of infection/cross infection of patients, staff, visitors and the general public. 
Complies with regulatory and accreditation body standards and supports a culture of performance improvement.
Participates in interdisciplinary teams and Performance Improvement. Projects for evaluation and improvement of processes and clinical practice.

Qualifications, Certifications and Experience

Related university degree in business or related field and/or an equivalent combination of training in supply chain.
Certified Supply Chain Professional (CSCP) or an equivalent certification.
Middle East experience with Healthcare experience preferred (5-7 years).  
English speaking, Arabic is preferred.
Communication Skills: Develop and maintain communication with vendors and other departments on complex matters and recognizes the necessity to continuously develop skills and acquire additional knowledge appropriate to the position.
Negotiation skills: The ability to analyze supplier market and identify a supplier that is consistent with business strategies for purchasing and materials management, the ability to develop a negotiation plan and to influence and create a win-win situation.
Time Management: By setting priorities and goals which will lead to increase effectiveness, efficiency and productivity. 
Aptitude for Technology: Full Literacy of ERP System/SCM Module and EMR System, capable of assisting others in the application of this competency and maintaining data integrity and attention to detail of ERP and EMR records.

Physical requirements

The position requires a considerable amount of physical work. The individual must be able to quickly maneuvers throughout halls, stairways and patient rooms in response to hospital emergencies. The following denote the key physical requirements for the job which may require: Standing, Simple Grasping, Fine Manipulation, Operation Machinery / Equipment, Lifting / overhead reaching, Twisting, Climbing / Balancing, Crouching / Squatting, Reaching and Manual handling of people of approximately 100kg.  Lifting equipment must be used whenever practicable.
In addition the position requires office work involving extensive use of the computer and interdepartmental coordination. Typical physical demands include: a high degree of manual dexterity to sufficiently perform computer functions on a keyboard, produce materials on a PC and operate basic office equipment, normal or corrected vision and hearing, extensive sitting and walking, mobility sufficient to visit with departments or employees throughout the facility and lift up to 13 kgs.