Job Description

Join My Clinic, the leading multispecialty outpatient care provider in Saudi Arabia, where our mission to help people live longer, healthier, and happier lives drives everything we do. Since 2017, we’ve been at the forefront of healthcare, combining innovation with a deep commitment to care, collaboration, ambition, and responsibility. As we continue to grow and reach new heights, we’re looking for passionate individuals who share our vision and values.

Job Summary:

Implementing and executing the efficient and effective management of the procurement lifecycle. Sourcing and negotiating contracts, ensuring adherence to the approved procurement plan and budgetary constraints. In addition to, overseeing bid evaluations, vendor selections, prioritizing quality assurance and sustainable practices.

Primary Responsibilities:

• Executing the approved procurement plan, ensuring alignment with My Clinic’s strategic objectives and budget constraints, monitoring progress and adjusting procurement activities as needed to meet plan timelines.
• Implementing strategic sourcing strategies to ensure the timely and cost-effective acquisition of medical and non-medical supplies, equipment, and services, conducting market research to identify potential suppliers and assess their capabilities.
• Cultivating and maintaining strong relationships with vendors, negotiating favorable terms, prices, and contractual agreements, evaluating vendor performance, ensuring adherence to quality and delivery standards.
• Acting as a point of contact for communication with external organizations during tender process.
• Managing the request for quotation (RFQ) and request for proposal (RFP) processes, ensuring transparency and fair competition among suppliers, evaluating vendor responses and recommending selections.
• Leading contract negotiations with suppliers, securing advantageous terms while ensuring compliance with My Clinic policies and KSA legal requirements.
• Collaborating with inventory management teams to ensure optimal stock levels, minimizing excess or shortage of critical supplies.
• Monitoring shipments to ensure goods are delivered on time and following up on undelivered materials or tracking issues.
• Collaborating with relevant departments to establish and enforce quality assurance standards for purchased goods and services, implementing measures to monitor and improve supplier performance regarding product quality.
• Monitoring and supporting returns, compensation for damages and warranty claims.
• Preparing periodic supplier evaluation based on “value for money” and submitting to direct manager.
• Overseeing maintaining a copy of all contracts and agreements entered into whether directly or indirectly for those contracts channeled to the Procurement Department.
• Maintaining records, documentation and documents related to purchases as well as the supplier database.
• Performing other professional duties as assigned.

Education / Professional Qualifications:

• Education Degree: Bachelor’s degree in Supply Chain, Engineering, Logistics, or a related field.
• Years of Experience: 0 to 3 years of experience within a related field.