Faclty Strkpr & Doc Cntrl

Job Description

Summary of Main Duties

• Actively participates in upholding and promoting the vision and culture of University Hospital – Sharjah (UHS)
• Complies with all UHS policies and procedures and fire regulations
• Participates in all aspects of the International Accreditation program to assist UHS attain and maintain international accreditation standards
• Receives and inspects all incoming materials and reconciles with purchase orders; processes and distributes documentation with purchase orders; reports, documents and tracks damages/expiries and discrepancies on orders received.
• Monitor inventory levels, conduct regular stock checks, and ensure supplies are properly rotated.
• Place orders for supplies and materials as needed, ensuring no shortages or disruptions to hospital maintenance services.
  

Responsibilities

• Receives and stores documents, contracts and confidential files; maintains record of approved document and confidential file destruction.
• Maintains the facility store warehouse, records area and stores area in a neat and orderly manner.
• Ensure that all received supplies are logged into the system and stored in the correct locations.
• Ensuring accuracy in inventory tracking and document management
• Prepare inventory reports for hospital management to track supply consumption and expenditure.
• The employment terms and conditions for this position are specified in the individuals Employment Contract
  

Position Requirements/Qualifications

• Graduation from high school minimum.
• Minimum 5 years of Experience in a Hospital especially in Facility Management.
  

Computer literate

Position Criteria Other Skills/Abilities

• Perform general storekeeping and warehouse duties; maintain accurate manual and computer records;
• Perform physical labour; understand and carry out oral and written instructions; maintain cooperative working relationships; demonstrate sensitivity to, and respect for, a diverse population.
  

Familiar with modern warehouse procedures, facility maintenance materials including methods of proper and orderly storage and issuance of materials; basic stock inventory procedures; requisitions, purchase orders, invoices, packing slips, bills of lading, freight tags, and the use and meaning of each; computerized warehouse record keeping systems