Job Description

Provides efficient administrative and secretarial support for the Director of Health Information and the Medical Record Department.

Responsibilities

• Types all administrative secretarial work in a precise and timely manner.
• Screens and prioritises calls from all sources such as greeting visitors and handling inquiries related to medical records administration. 
• Arranges meetings both within and outside the department; ensuring all required resources are available and functioning. 
• Attends meetings and assists with minute-taking.
• Supports the preparation of presentations.
• Maintains administrative filing system.
• Coordinates the archiving process.
• Validates archiving and storage of invoices, before submission to the Finance Department.
• Coordinates and monitors the Operating Room’s Log request tracker, follows up as relevant and arranges signature process.
• Assists with uploading of records/ documents to regulatory authorities.
• Maintains the department’s annual leave schedule.
• Collates leave forms and meets payroll requirements.
• Prepares and distributes monthly department duty rota.
• Maintains department Cardiopulmonary Resuscitation (CPR) and education schedule and database.
• Ensures an adequate level of office supplies.
• Completes administrative requirements for new employees.
• Performs other assigned duties as appropriate.

Qualifications

• High School Diploma
• Secretarial or Administrative certificate preferred 

PROFESSIONAL EXPERIENCE:

• Minimum of three (3) years of experience in administrative and secretarial positions.
• Knowledge of computer applications with word processing packages (e.g. Word, Excel, PowerPoint, Internet, and email systems).
• Knowledge of healthcare facilities and medical terminologies preferred.
• Skills in Customer Service Training.
• Ability to speak and write in English fluently.