Purchasing Assistant

The Purchasing Assistant is responsible for coordination with Supply Chain Manager and Supplies Distributor to purchase daily required items. He is expected to obtain competitive quotations, negotiate prices and payment terms, purchase goods and maintains supply of stock items to meet all hospital needs.
Job functions and responsibiltiies

• Ensure compliance with all current departmental policies and procedures.
• Coordinate daily procurement activities with team members to ensure the timely acquisition of goods and services.
• Review requisitions and obtain information regarding pricing, availability, and delivery schedules.
• Select products for purchase by testing, observing, and evaluating items as required.
• Prepare Local Purchase Orders (LPOs) and conduct timely follow-ups on all pending orders.
• Research and evaluate suppliers based on price, quality, service, support, availability, and distribution capabilities, and provide recommendations to the Supply Chain Manager and/or requesting department heads.
• Obtain competitive quotations, negotiate pricing and payment terms, and recommend contract execution for the purchase of supplies, services, and equipment.
• Audit invoices and received items to ensure accuracy and compliance with purchase orders.
• Maintain computerized procurement records, including purchased items, costs, deliveries, and inventory levels.
• Review catalogs, directories, journals, periodicals, websites, and other resources to identify required goods and services.
• Interview vendors and attend exhibitions or supplier showrooms to evaluate products, services, and pricing.
• Liaise with staff, end users, and vendors to address defective or unacceptable goods or services and determine corrective actions.
• Compile complaints and reports and submit recommendations for improvement to the Supply Chain Manager.
• Perform other duties related to the role as assigned.

Qualification

Experience: Must have at least 3 years Healthcare experience
Education: Bachelors Degrees BBA, BSc, or BCom in Supply Chain Management or related field
Requirements: Must be good at excel, communicate fluently in English